The business owner uses one QuickBooks license to run reports, while the office manager uses a second license to enter sales reports and receipts, and the payroll clerk uses a third license to run payroll and print checks. In this scenario, since three users are using QuickBooks, a 3 User product will be best suited to your business’ needs.
The Profit & Loss report created by ManagePLUS is similar to other typical versions of that report, except that it offers much more quantity-related information and statistics than most others, including the report available in in QuickBooks.
Basics
Accessing it
· | SelectReports > Profit & Loss…from the main menu, then in the submenu that’s displayed select the report variation you want to create. For example, selectingActive Accounting Periodwill produce the report variation shown above. |
Using it
· | To havequantity informationon the report for any account, youmusthave entered at least one unit of measure for that account in the Chart of Accounts window. (See the Quick Start Basics topic Working with the Chart of Accounts list for details.) |
![Quickbooks For Mac Profit And Loss Quickbooks For Mac Profit And Loss](http://learnthat.flywheelsites.com/files/2011/01/quickbooks-mac-300x200.jpg)
· | Tochange the structureof the report,click on the Modify button in the report’s toolbar. This opens the Modify Report dialog where you can choose which columns to include, change report titles, filter the data on which the report is based, and so on. |
When you choose columns to display on a report, you are choosing the set of columns which will display by default onallreports of the same report type…until you again decide to change them. |
· | Tochange fonts, font sizes, colors, etc.,for a part of the report, click on a cell that’s withinthe area you want to change, then click on the Format button to display a list of report styles which you may edit. Select the style you want to edit, and the Edit Report Style dialog will open to let you make the desired changes. |
The quick way to access these same formatting options is to right-click on any cell of the report. |
· | You may edit some report cellstotest different scenarios of income and expenses, sale and expense quantities, and so on. (See Using reports for “what-if” analysis.) The editable cellsare shown in the editable cells style, which by default has a light blue background. You can turn editable cells highlighting on/off with theHighlight editable cellsoption of the Format button menu. |
· | To save a reportas it currently appears—includingany editing changes you may have made--you mayexport a copy to a Microsoft Excel file. Then if you want to work with the report again later, you can load it into Microsoft Excel or a compatible spreadsheet program. |
![Quickbooks For Mac Profit And Loss Quickbooks For Mac Profit And Loss](/uploads/1/2/6/2/126229485/299562767.png)
· | Allocation transactions are notincluded in the Profit & Loss report, for a couple reasons: |
1. | In the Profit and Loss report, the net total for the Allocated Expense (MP) account—the one ManagePLUS Gold uses for allocations—is always zero, so there’s no point in including it. |
2. | Standard Profit and Loss reports are about financial reporting, not management reporting, which is what the allocation feature is all about. |
See also:
Working with Reports in How-To Procedures